Menu Production Record


The Menu Production Record lists the amount of food centers need to serve and purchase to adequately serve children in their care. It may also include actual quantities served and leftover quantities, if recorded (subject to policy M.01 and policy M.01f). Before printing this report, centers/sponsors should record center menus and estimate attendance (at least). Estimating attendance allows centers to plan ahead of time so they can purchase the appropriate quantities of food (as listed on the report). If you print this report after recording actual attendance and/or actual quantities served, the quantities needed based on actual attendance display on this report, as do the actual quantities prepared.

Sponsors can use this report when auditing centers to ensure that the correct amounts of food are being prepared and served.

Note: Sponsors should ensure that they have selected the correct Food Quantity Type in the Food Tool, as this affects the units of measure used on the Menu Production record when calculating quantities. For more information about selecting a Food Quantity Type, see Add a New Food.

Printing the Menu Production Record From the Record Menu Window

  1. Click the Menus/Attendance menu and select Record Center Menus.
  2. Click the Select Date box and select the date.
  3. Click the Meal drop-down menu and select the meal.
  4. Record meal components.
  5. When finished, click Save.
  6. Record as many meals, as needed.
  7. When finished, estimate attendance.
    1. Click Estimate Attendance. The Estimate Attendance window opens.
    2. In the Auto Calculate section, select Estimate Attendance from Last Monday or Estimate From Most Recent Attendance.
    3. Click Auto Calculate.
    4. Click Save.
    5. Click Close.
  8. Click Menu Production Record. A PDF is generated. You can return to this window, record actual quantities (subject to policy M.01), and print the Menu Production Record again to ensure that the correct quantities were served.

Note: You can also click Print Menu Production Record in the Estimate Attendance window.

Printing the Menu Production Record from the Reports Menu

  1. Estimate attendance. Sponsors can skip this step as long as the center(s) for which they are running the report have estimated attendance and/or recorded actual attendance and actual quantities served (subject to policy M.01).
    1. Click the Menus/Attendance menu and select Estimate Attendance. The Estimate Attendance window opens.
    2. In the Auto Calculate section, select Estimate Attendance from Last Monday or Estimate From Most Recent Attendance.
    3. Click Auto Calculate.
    4. Click Save.
    5. Click Close.
  2. Click the Reports menu, select Menus, and select Menu Production Record. The Select Date Range dialog box opens.
  3. Click the Starting Date box and select the report start date.
  4. Click the Ending Date box and select the report ending date.
  5. Click Continue.

Note: You can also click Print Menu Production Record in the Estimate Attendance window.