Child not Participating in CACFP has been Removed from Claim Totals
You can enroll children who are specifically designated as not participating in the CACFP. Policy D.10 will enable the Participates box in the Manage Child Information Oversight tab. Children who do not have this box checked will specifically be excluded from claim totals, and, unless Policy D.10b is set to Yes, these children are also excluded from any FRP participation counts/blended rates.
Note: This edit check is skipped for At-Risk-only centers and the At-Risk potion of a claim for regular centers that operate At-Risk programs (and these children are reimbursed).
School Aged Child Served Breakfast without Documentation
This error is generated if a school-aged child is served Breakfast and does not have a check in the School Aged Documentation box in the Manage Child Information Oversight tab. This is subject to state policies (some states require special documentation for school aged children who are served breakfast) and Policy D.18.
Child Claimed after IEF Expired. Child Reimbursed as Paid, Regardless of Classification
You can configure Minute Menu CX to record an Income Eligibility Expiration Date that is distinct from the enrollment form. Normally, this isn't necessary, as the enrollment and income eligibility forms are received/updated simultaneously. However, if you need to record distinct dates, you can do so via Policy F.8. This will enable an IEF Expiration date box in the Manage Child Information Oversight tab.
If a child is claimed in a month in which this date expires (unless the date expires on the last day of the month), that entire month and any month thereafter, the child is treated as Paid, regardless of what FRP Reimbursement Level the child has.
Note: This may be changed subject to update guidance from the USDA, such as that the child keeps their existing FRP Reimbursement Level for the month in which the IEF expires and reverts to Paid only in subsequent months.
This edit check is skipped for At-Risk-only centers or the At-Risk portion of a claim for regular centers that also operate At-Risk programs, as all At-Risk children are classified as Free.
Note: This warning also displays on the Center Error report by default. This is to remind centers to get new income eligibility forms.
Child's In/Out Times Indicate Child Not Present at Meal
This error is generated if a child's In/Out times don't cover the time of meal service, subject to Policy L.4. For example, a Breakfast may be scheduled for 8AM - 9AM, but the child does not arrive until 11:00AM and is marked at Breakfast. In/Out time data is entered via the Record Daily Attendance + Meal counts function. If the Skip box is checked for the child, this edit check is skipped.
This error can sometimes also be generated when there is bad meal time data in the Manage Center Information License/Schedule tab. For example, lunch times starting at 11:30PM or ending at 12:30AM can generate erroneous messages on the OER.
A Meal was Claimed for a Meal Missing a Start/End Time Pair in the Center's File
This error is generated any time a meal doesn't have a properly defined starting and ending time in the Manage Center Information License/Schedule tab, subject to Policy L.4.
Child's In/Out Times were Missing or Incomplete for the Day
This error is generated if a child is noted as In, but does not have an Out time (or vice versa) recorded in the Record Daily Attendance + Meal Counts window, subject to Policy L.4. If the Skip box is checked for the child, this edit check is skipped.
Child wasn't Claimed for a Meal, but In/Out Times Show Child was Present During Meal Service
If Policy L.4 is set to Yes, this error will list any child not marked as served at a meal, but who should have been, based on the child's In/Out times as entered for the day. For example, if a child has an In/Out pair of 7:00AM - 4:00PM, Breakfast is noted as being served from 8:00AM - 9:00AM, and the child isn't marked as present in the Record Daily Attendance + Meal Counts window, the child is listed here. This error is a warning only, since it indicates possible accidental under-counting.
Note: This warning is listed on the Center Error report by default. This is to highlight any potential data entry errors to the center.
Errors 74-76, 80, 84-86, & 90
Meal Over Age Group Capacity
Some states require age group-specific capacity checking. If your state does require this, additional capacity fields display in the Manage Center Information License/Schedule tab. For example, you may have an Inf, Tod, Pre, or Sch field to record specific capacity values.
When recording age group-specific capacities, the system allows you to designate that groups can be combined for capacity purposes by including a negative sign for the capacity value. For example, a license may indicate that a total of 20 infants and toddlers and 30 preschoolers and school-age children can be recorded, for a total of 50 children overall. You would document this as follows:
The Child was Claimed After Previous Enrollment Expired and Before New Enrollment Became Effective
The process of using historic data, controlled by Policy D.22, makes it possible for agencies to track a gap in enrollment periods, where one year's enrollment form expires and a month passes before a new one is received. This gap is visible by accessing the Manage Child Information window and selecting the relevant historic claim month. The Old Dates section displays, as does a value for the old enrollment's Expiration. Compare this to the new Current Enrollment Form date.
This error is generated for any dates claimed in between those two values.
Quantity of Food Prepared was Less Than Quantity Required
This error is controlled by Policy M.01d (assuming Policy M.02 is set to Y) and only works properly if users are allowed to record actual quantities offered/prepared is less than the value required as computed by Minute Menu CX. This error is generated if the value users record in Record Menus for actual quantities offered/prepared is less than the value required as computed by Minute Menu CX.
To compare the two values, print the Menu Production Record and compare the Quantity Needed Per Actual Attendance field with the Actual Qty Prepared field. The Actual Qty Prepared field represents the value a user entered and must be higher than the value in the Quantity Needed Per Actual Attendance field.
Quantity of Food Prepared was Recorded with a Measurement Type Inconsistent with the Quantity Required
This error is generated when the quantity measurement type entered by the user cannot be compared against the the quantity as computed by Minute Menu CX. This is typically the result of user error. For example, someone may have recorded that they served four gallons of ground beef, when they meant to enter pounds. This error is controlled by the following policies: M.01, M.01d, and M.02.
No Infant Form on File
This error is generated if an infant is claimed and the Infant Form on File box is not checked in the Manage Child Information Child tab, subject to Policy D.24.