Error Codes 52-66


Error 52

Meal Over Capacity

This error is generated if more children are claimed at a meal than are allowed based on the Cap value recorded in the Manage Center Information License/Schedule tab. It disallows children in excess of capacity unless you check the Waiver box in the License/Schedule tab. If this box is checked, this is only a warning.

Error 53

For-Profit Center Does not Have at Least 25% Free or Reduced

Any center that is not specifically designated with a profit status of Non-Profit (set in the Manage Center Information General tab) is subjected to this edit check. When determining which children factor into analysis, the system uses the same rules as to whether a child is participating. The relevant policies include:

  • F.4
  • F.6
  • F.6b
  • F.7
  • D.20
  • D.19
  • D.01

Policies F.5 and F.7b can also play a role.

Note: This edit check is skipped for At-Risk-only centers and emergency centers.

Error 54

Child Birth Date is Missing

This error is generated for any child who does not have a date of birth on file.

Error 55

No Blended Rate is on File for This Center

If Policy F.1 uses a blended rate (i.e., not Actuals), the system requires you to have calculated blended rates at least one time before processing the claim. This can happen automatically if you check the Calculate Blended Rates While Processing box in the Process Claims window. This can also happen if you use the Calculate Blended Rates function.

If neither has ever been done for a center, the system does not know what rates to apply to the claim, and this error is generated.

Error 56

Child Enrollment Date is Missing

This error is generated for any child who is missing an Original Enrollment Form Date/First Day in Care date in the Manage Child Information General tab.

Error 58

A Child was Claimed at a Meal that is not Approved on the Child's Enrollment Form/File

This error is generated for children claimed for a meal that isn't checked in the Manage Child Information Child tab, subject to Policy D.04.

Note: This edit check is skipped for At-Risk only centers, emergency shelters, and At-Risk meals for children enrolled in dual-licensed centers.

Error 59

A Child was Claimed on a Day of Week that is not Approved on the Child's Enrollment Form/File

This error is generated for children claimed for a day that isn't checked in the Manage Child Information Child tab, subject to Policy D.03.

Note: This edit check is skipped for At-Risk only centers, emergency shelters, and At-Risk meals for children enrolled in dual-licensed centers.

Error 60

Quantity of Food Prepared was not Recorded with the Menu

The system can be configured to allow users to record actual quantities prepared/offered at any given meal service via Policy D.01. This error is generated for any meal where a food doesn't have prepared/offered quantities recorded, subject to Policies M.01b and/or M.01c. Note that this error does not indicate any kind of adequate value has been recorded for these quantities, only that these quantities were not recorded at all.

Note: This edit check is skipped if Policy M.02 is set to Y.

Error 61

No Receipts are on File for Center This Month

This error is generated as a warning message only to remind you to enter receipts (if it is part of your process). This warning also displays on the Center Error report by default. The reason for this is to remind the center in case they forgot to send in receipts.

Error 62

Child is Missing an F/R/P Application

If Policy F.4 is set to Yes, this error is generated for children who do not have a F/R/P Reimbursement Level specified in the Manage Child Information Oversight tab. If Policy F.4 is not set to Yes, these children are assumed to be at Paid status.

Note: This edit check is skipped for At-Risk-only centers, emergency shelters, and At-Risk meals for children enrolled in dual-licensed centers, as these children are always reimbursed at the Free level.

Error 63

Block Claim Detected

This error is generated if a block claim pattern is identified in the claim. A block claim is any claim where the same number of children are served any given meal or snack for 15 consecutively claimed days. When block claims are detected, sponsoring organizations/back offices must perform a site visit within 60 days to verify that information submitted for the center is accurate.

Error 64

Meal Disallowed by Monitor

This error is generated for any meals claimed within a range of meals disallowed by the Monitor during a a center review.

Error 65

Count of Children Served in Review File is Different than Count as Recorded by Center

When you record a review in Minute Menu CX, you document the number of children served at the meal being reviewed. This error can be generated if this count is different than the count of children as determined when comparing the totals from Record Daily Attendance + Meal Counts. It is always a warning if the monitor sees more children than were recorded by the center.

It can disallow or warn children claimed in excess of the monitor's count, as determined by Policy R.2.

Error 66

Foods Seen by Monitor were Different than Foods Recorded by Center

When you record a review in Minute Menu CX, you can document what foods the monitor saw were offered by the center. If these foods are different than the foods found in Record Menus, this error can be generated as a disallowance or a warning, subject to Policy R.3.

Note: This edit check is not performed if no information is recorded in the Review or if Policy M.02 is set to Y.